Managing an Organization Profile

If you are an Organization Profile owner or Organization Profile user, you may access your Organization Profile with the following steps:

1. Log in to MiRegistry.
2. Click your name in the upper right-hand corner.
3. In the drop-down menu, select the Organization Profile

The Organization Profile owner or any Organization Profile user can invite an employee to connect to the Organization Profile with the following steps:

1. Log in to MiRegistry and access the Organization Profile.
2. Click on the Employees tab.
3. Click the Manage Invites button.
4. Click Invite Staff and enter the employee's information. The email must match the email address associated with the the employee's MiRegistry account. If the email does not match, the invite will not work correctly.
5. Click Send Invite.

The next time the invited employee logs in to MiRegistry, they will be prompted to confirm their employment. They will also receive an email from support@miregistry.org notifying them to confirm their employment.

For step-by-step guidance for employers and employees, please refer to the Managing Employee Invitations support guide.

Verifying Employment
Verify an individual's employment after they have connected to the organization as an employee with the following steps:

1. Log in to MiRegistry and access your Organization Profile.
2. Click on the Employees tab.
3. If an employee has a status of Self-Reported, click the blue button with three (3) dots next to their employment entry and select Update.
4. In the pop-up box, click the Status drop-down menu at the bottom and select Verified by Program.
5. Click Save Changes.

For step-by-step guidance, please refer to the Verifying Employment Records support guide.

Removing a Verified Employee
To remove a verified employee from your staff list that is no longer employed, you can add an end date to their employment:

1. Click the blue button with three (3) dots next to the previous staff member’s employment entry and select Update.
2. In the pop-up box, click This individual is no longer employed and either type in the end date or select the end date from the calendar pop up.
3. Click Save Changes.

You can view a list of past employees by clicking on the drop-down list under View Employees at the top of the page and selecting Past Employees. You will be unable to see past employee’s Learning Records.

You can find your employees' learning records by accessing the Staff Report by following these steps:

1. Log in to MiRegistry and access your Organization Profile.
2. Click the Reports tab.
3. Select Staff Report from the list of reports.
4. Click on an employee's name or ID number to view an individual's Licensing Learning Record.

The Staff Report automatically shows the past two (2) years of training. To adjust the date range of the Staff Report:

1. Click the Training From: date at the top of the page.
   • Tip: You can type the date manually or click the calendar icon to select from the calendar.
2. Click View Report on the right side of the screen.
   • Tip: If viewing a different report, you may have to scroll to the right to see the View Report button.
3. You are also able to narrow down the range by adjusting the Training To: date as well. Repeat steps 1 and 2 for the Training To: date.

To register on behalf of your staff for trainings, the Organization Profile owner or an Organization Profile user can:

1. Log in to MiRegistry and access the Organization Profile.
2. Click on the menu in the upper left-hand corner (blue square with three (3) white lines). Select Search Training Events from the menu.
3. Locate the training on the Statewide Training Calendar.
4. Click the Register button and select Register Staff when prompted.
   • You will have the option to register current verified and self-reported employees listed on your Organization  Profile who have not already registered for the training.

Helpful Tip: Some training events may redirect registrants to register on another website. In these cases, the option to register your staff may not be available.

The Organization Profile owner or any Organization Profile user can update the listed contact information on your Organization Profile with the following steps:

1. Log in to MiRegistry and access the Organization Profile.
2. On the Org Details page, update the Contact Information as necessary.
3. Click Update at the very bottom of the page.

Considerations 
The Organization Profile owner is the only authorized individual that can give another individual administrative access to an Organization Profile as an Organization Profile user. Consider adding an Organization Profile user if you would like to another individual to have the ability to:

1. Access staff qualification and training records.
2. Access an organization’s classroom information.
3. Create courses on behalf of the organization (if the organization is a Training Sponsor only).
4. Coordinating and scheduling events (if the organization is a Training Sponsor only).

Adding an Organization Profile User
The owner can add an Organization Profile user by following these steps:

1. Make sure the individual is connected to the Organization Profile as a verified employee.
2. Access the Org Details page of the organization profile and click the Manage organization profile users button.
3. Under Add User, click the plus (+) symbol next to their name. This will move their name to the top portion under Organization Profile Users.

The Organization Profile owner can transfer ownership of the profile by following these steps:

1. The individual you are transferring ownership to must be connected to the organization as an employee and listed as verified on your Organization Profile.
2. Access the Org Details page of the Organization Profile and click the Manage organization profile users button.
3. Under Add User, click the plus (+) symbol next to their name. This will move their name to the top portion under Organization Profile Users.
4. Click Make Owner.

If you receive a new Child Care License number for your program, you must create a new MiRegistry Organization Profile. For guidance on how to set up an Organization Profile, please refer to the support guide above titled: Setting Up an Organization Profile.

Please note: Employment entries will not transfer to the new profile from the previous one. Staff will have to connect to the new organization profile. Please refer to the support guide titled: How to Connect to your Employer.